Competency 1: Email Basics

Note: Because Competency 1 was based on the knowledge of basic email use, I created and emailed this document to all MPK branch staff. 

Email:

Here are 9 tasks to demonstrate knowledge of the nine Email Basics components. Completing all 9 proves you are competent in this area and are ready to tackle the next competency.

1. By receiving and opening this email, you've already completed part of the first component. Now, forward this email to the following email address: mpkcmlibrary@gmail.com

2. Compose a second email and address it to mpkcmlibrary@gmail.com

                In the subject field, input your name. In the body of the email, type the answer to this question: What is your favorite color?

3. You may have noticed the attachment included with this email. Open the attachment and save it to your computer. Then, send the attachment to mpkcmlibrary@gmail.com

                Add your choice of information in the subject field.

4. Add mpkcmlibrary@gmail.com as a new contact with MPK Gmail being the FULL NAME. Then, take a screen shot of your contacts to show this entry and save it to your computer. Next, begin the process of creating a distribution list. You don't need to actually create a list, but take a screen shot of what should be on your screen if you were going to create one. Send the screen shots as two attachments to mpkcmlibrary@gmail.com

                In the subject field, input MPK CONTACTS

5.  Create a new folder (not nested under Inbox) called Digital Competencies. Add this email to that folder and take a screen shot showing the addition. Then, send that screen shot as an attachment to mpkcmlibrary@gmail.com

                In the subject field, input FOLDER as the subject

6. Here is an article about some of the more popular web-based email providers: http://www.ecloudbuzz.com/best-free-email-service-providers/

                Missing from that list that many of our library customers use is HOTMAIL.

     Here is another article about some of the leading desktop email applications: http://www.askvg.com/ultimate-collection-of-best-free-alternatives-to-microsoft-outlook-email-client

                Send an email to mpkcmlibrary@gmail.com listing some of the web-based and desktop email applications you've used before and stating which one you're most familiar with.

7. Pull up the screen where you would create an out-of-office message and take a screen shot showing you know where to find it. Send the screen shot as an attachment to mpkcmlibrary@gmail.com and add OUT-OF-OFFICE as the subject.

8. Pull up the screen where you would create/change your email signature. (Every staff member should have a signature created already, so this should be review). Take a screen shot and send it as an attachment to mpkcmlibrary@gmail.com and add SIGNATURE as the subject.

9. Create a calendar appointment to use one of our digital devices. Call the subject ROOM RESERVE and location MPK , add it to your calendar, then forward that specific appointment to mpkcmlibrary@gmail.com.

                Next, pull up the screen where you can change your calendar reminder notifications, take a screen shot, and send as an attachment to mpkcmlibrary@gmail.com with the subject as CALENDAR REMINDER

                Next, invite me (using my cmlibrary email) to a meeting with HIGH IMPORTANCE.

If you need help with any of these, please use GOOGLE, Lynda.com, or let me know.

Thanks!